Timeline and Checklist

A proposal is a detailed request for funding, prepared in accordance with the sponsor’s guidelines.  A sponsor can be a federal, state, or local agency, a corporation, a private foundation, or other business entity.  

There are many things to consider when deciding to submit a request for research funding.  These include:

  • whether the sponsor’s terms and conditions can be accepted by GCU.
  • your research vision, plan, and preliminary data.
  • your areas of expertise areas and those of your team.
  • the results of literature reviews done to identify gaps in knowledge and other experts in the field.
  • resources you have or will need for the project.
  • collaborations you have or will want to form.
  • who will benefit from the solutions you are seeking.
  • whether there is similar work being done elsewhere (a competitor or potential collaborator).

Before you start the proposal development process, consider the following questions:

  • Is a preliminary proposal of Letter of Intent required? If yes, discuss with your dean or assistant dean.
  • Are there multiple investigators and/or multiple GCU schools involved in your proposal?
  • Will the scope of the project require collaborations with other organizations?
  • Will your project require the purchase of equipment?  If so, you may want to secure quotes for equipment purchases at the proposal stage to budget accordingly.
  • Are human or animal subjects involved?
  • Are undergraduate or graduate students involved?
  • Are your current facilities and space appropriate and sufficient to conduct your project? If not, discuss your needs with your dean or assistant dean early in the process.
  • Does the sponsor allow recovery of facilities and administrative (F&A) costs (also referred to as overhead or indirect costs)?
  • Does the sponsor require any cost sharing of direct costs?
  • Are there any potential conflicts of interest? If yes, please contact the Office for Research and Innovation.
  • Does the sponsor require a Data Management Plan (DMP)?
  • Will your project have an international component?
  • Have you reviewed the budget preparation checklist?
  • Did the sponsor reach out to you directly regarding the funding opportunity? If so, please contact the Office for Contracts and Grants to discuss further.
  • Have you sought feedback from your team, collaborators, and department before you begin the proposal?
  • Have you identified a peer who can review your proposal before you consider it to be final?
  • Have you verified all necessary compliance and regulatory requirements?
  • Have you prepared letters for institutional commitment in advance?

Timeline

6-12

months

  • Generate ideas for proposal
  • Conduct a thorough literature review to identify gaps in knowledge and experts in the field
  • Develop the project aims based on your research plan, preliminary data, and literature review
  • Identify funding opportunities based on agency objectives and their relation to your project
  • Check if a Letter of Intent (LOI) is required

3-5

months 

  • Review the funding organization's submission requirements, paying attention to eligibility, indirect costs, compliance, and matching funds requirements
  • Discuss with your Dean or Assistant Dean your desire to submit a proposal and the deadlines
  • Confirm that resources and your time would be made available should you receive the grant

2-3

months

  • Prepare draft proposal budget to insure project goals can be met
  • Submit Intent to Submit External Proposal form to the Office for Research and Innovation
  • Meet with Office for Research and Grants regarding the submission
  • Select and contact co-investigators and consultants

1-2

months

  • Submit complete proposal for internal peer review and GCU Grant Writing Support Team 
  • Finalize budget and budget justification to ensure project goals can be met 
  • Gather all supporting information (CV’s, collaboration agreements, and GCU letters of support)

21 days

  • Finalize proposal and budget based on reviewer comments
  • Confirm that all supporting documents are obtained
  • Submit completed proposal to College dean for approval

14 days

  • Submit proposal to the Office of Contracts and Grants for review, approval, and submission to the funding agency

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Sponsored Agreements: /home/ocg/get_started/sponsored_agreements

Types of Sponsored Agreements: /home/ocg/get_started/sponsored_agreements/types_of_sponsored_agreements__

Other Research Agreements: /home/ocg/get_started/other_research_agreements

Gifts, Grants, and Sponsored Agreements: /home/ocg/get_started/sponsored_agreements/gift_grant_and_sponsored_agreements

Distinguishing between a Gift, Grant and Contract: /home/ocg/get_started/sponsored_agreements/_distinguishing_between_a_gift_grant_and_contract

Planning: /home/ocg/grant_life_cycle/planning_

Proposal Development and Submission: /home/ocg/grant_life_cycle/proposal_development_and_submission

Negotiation and Setup: /home/ocg/grant_life_cycle/negotiation_and_setup_

Award Management: /home/ocg/grant_life_cycle/award_management

The Institutional Animal Care and use Committee: /home/compliance/the_institutional_animal_care_and_use_committee

Institutional Review Board: /home/compliance/institutional_review_board

Conflict of Interest: /home/compliance/policies/conflict_of_interest

Responsible Conduct of Research: /home/ocg/grant_life_cycle/proposal_development_and_submission/compliance/responsible_conduct_of_research~2

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CONTACT

The Office of Research and Grants

[email protected]

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